FAQs

Schedule

The 2018 NYVR Expo will take place Oct. 25 – Oct. 27, 2018 at the Javits Center in New York City.


Conference: Oct. 25 – Oct. 27
Expo: Oct. 25 – Oct. 27

Expo hours:

Thursday, October 25: 10 am - 5:00 pm

Friday, October 26: 10:00 am - 5:00 pm

Saturday, October 27: 10:00 am - 4:00 pm

You can check out all the sessions here or by downloading the NYVR Expo app

Thursday October 25: 9:00 am - 5:00 pm

Friday October 26: 9:00 am - 4:45 pm

Satuday October 27: 9:00 am - 4:00 pm

Hotel and Travel

Jacob K. Javits Convention Center
655 West 34th Street (on 11th Avenue)
New York, NY 10001

Attendees and exhibitors can take advantage of special savings on hotel rooms for NYVR Expo, courtesy of OnPeak. Please visit our online hotel and travel reservations website to view a listing of local hotels offering NYVR guests reduced rates.

NYVR Expo will provide a Visa letter for attendees upon request.

A Visa letter will automatically be generated once you register for the NYVR. During the registration process you will be promoted to provide your full contact information and country of origin’s information. Please fill out the registration form accurately. Your registration contact information must match exactly with the contact information and information that appears on your passport. Once you have completed your registration you will receive a confirmation email with a link where you will be able to print your personalized invitation letter. The entire process is very easy and fast. Please note that an invitation letter is not a decisive in determining whether to not the Visa will be issued.

Registration and Badges

Registration for NYVR Expo 2018 will open later this year. Sign up for show updates to be notified when registration opens.

Your confirmation letter provides a direct link to your current registration where you can make online edits at any time.

Yes, please visit the “Register Here” attendee registration counters at the Javits Convention Center during registration hours. Please note that registration fees are higher onsite.

NYVR brings together thousands of professionals from the VR/AR/MR industry at the Jacob Javits center for a three day action-packed event. To ensure the safety and satisfaction of each attendee during the event. Therefore, we request all our participants adhere to our show policies. View the show policy.

Yes. Both students and educators will receive 50% discount off the registration rates. In order to receive the discount, please provide the following credentials:

Students—Copies of two of the following must be received for approval:

  • Current student ID
  • Current class schedule
  • Proof of payment for current classes

Educators—Copies of the following must be received for approval:

  • Current educator ID
  • Current pay stub from educational institution
  • Credentials can be uploaded on the registration site for advance approval

Exhibitor registration will open in August. Visit the Exhibitor Resource Center for exhibitor updates regarding registration and our exhibitor guest invite program.

Badges will not be mailed. Please be sure to print your registration confirmation email and bring it to the Will Call counter at the Javits Center Convention during show registration hours.

Yes. Upon completion of your online registration, a confirmation email will be automatically be sent to you which includes all show items purchased and seminar selections.

All attendees must be individually registered; there is no guest registration.

Admission to the keynote presentations is included with the purchase of any seminar pass and/or with VIP Expo Pass. You do not need a ticket, but you must present your NYVR Expo badge which reflects your registration status. You may also purchase a la carte tickets to keynotes.

  • Any cancellation of any Conference seminar or Pass is subject to a USD $25 processing fee.
  • Refunds are not permitted for any registration made after TBD.
  • Refunds are not permitted for Expo Passes, VIP Expo Passes, or any Special Event tickets.
  • More info to come once registration opens.

Exhibit Hall

Free Expo-Only Passes are offered during early-bird and advance registration, which opens in June.

Yes, cameras are allowed. However, no photographs are permitted of exhibit displays unless you have the exhibitor’s permission.

The NYVR Expo is a professional trade event. To maintain this credo, we ask our participants to please adhere to the following:

  • Children under the age of 16, including infants, are not permitted in any conference seminar at any time.
  • Children under the age of 16 will be permitted in the expo, provided they have adult supervision at all times. No more than two children per adult; proof of age may be required.
  • Strollers are permitted on the expo show floor, but are not recommended.

For the safety of all attendees, no rolling carts, no rolling briefcases, and no rolling bags are permitted on the show floor during expo hours, except in the case of medical necessity.

Wheelchairs are available on a first come, first serve basis. Simply visit the Javits Concierge Desk to sign a wheelchair out. If you need a motorized scooter, you can reserve one by calling 212-216-2222 and making a reservation with a Javits preferred vendor.

The conference is business casual. Temperatures can vary within the convention center. We recommend wearing comfortable shoes and clothing.

Prospective Exhibitor

If you are interested in learning more about the benefits of exhibiting at NYVR Expo, please visit our Why Exhibit webpage and contact our sales team.

Conference

To view registration options and pricing click here.

Public Relations

Press registration opens in July. Visit our Press Resource Center for more information.

You will receive a confirmation e-mail following acceptance of your press credentials.

There will be a Press Room at NYVR Expo where qualified members of the press are given a badge and event information. Exhibitors are invited to bring press releases and press kits to the onsite press room. Our press room is paperless! No paper of any kind will be accepted. All material must be on digital media. We recommend shipping about 50 press kits to your booth: then deliver 25-30 to the press room and keep the remaining kits at your booth. We do not recommend shipping press material directly to the press room, as you will incur additional fees.

To be registered as a member of the press, you must provide proper editorial credentials indicating employment by an established news outlet. A copy of your business card must accompany your registration form. Freelancers must include two samples of industry-related bylined articles or reports published within the last six months. The following are eligible for press credentials: trade and business publications; newspaper and wire reporters; broadcast TV and radio reporters; freelance writers, reporters and authors currently under contract; analysts.

PLEASE NOTE: Sales and marketing representatives are not considered members of the working press and need to register using the Attendee registration form. Authors and/or book publishers in the process of researching future books on the imaging industry are not eligible for press credentials.

Badges for press will not be mailed in advance. Badge and badge holder must be picked up in the Press Room on the 4B Terrace at the Javits Convention Center, 655 W. 34th Street at 11th Avenue, New York, NY. Please bring a copy of your registration confirmation email as well your business card to the Press Room.

Register Now! Exhibit / Inquire

Register now for the opportunity to connect with thousands of attendees and vendors.